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Databases and Access

by: bs0d
Page: 5 of 6
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WHAT IS A REPORT?


A report is an object that displays detailed information in a printed format. Normally reports are used in situations where you have large amounts of data that would be difficult to view on the screen. The information is easier to read if it printed out on paper.


FIVE SECTIONS OF THE REPORT

  1. Report Header
  2. Page Header
  3. Detail
  4. Page Footer
  5. Report Footer

REPORT HEADER - information will only appear at the top of the first page.
REPORT HEADER - information displayed here will appear at the top of each page.
DETAIL - This is where all of your fields will be placed. This is the body of your report and the information placed here will appear on every page.
PAGE FOOTER - information displayed here will appear at the bottom of each page.
REPORT FOOTER - information will only appear at the bottom of the last page.
FONT SIZE - how large or small the print is.
FORE COLOR - the color of the text on a control.
BACK COLOR - the color of the text in the background behind the control.
BORDER COLOR - the color of the text for the border of a control (This normally applies to labels).
HANDLE BARS - the little squares that appear on a selected control which allow you to change the size of the control.

MODIFYING A REPORT:


This is a list of controls used in a report.

LABELS

Click on the Aa object in the tool box and drag it over to the grid.

TEXT BOX

Click on the Ab| object in the tool box and drag it over to the grid. To get from Design View to Print Preview or from Print Preview to Design View, click on the View button.


RECTANGLE

Click and drag the rectangle object to your grid. Your can change the size of your rectangle by clicking on the handle bars. To change the color or thickness of the border of your rectangle, click on the properties icon.


LINE

Click and drag the line object to your grid. You can change the length of your line by clicking on the handle bars. To change the color or thickness of the line, click on the properties icon.



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